On the basis of a selected workflow, users can subscribe to email alerts and notifications for various KPI alerts, event occurrences, data population, free days, and work order creation.
In the list of workflows, the KPIs column shows the subscribed number of KPIs against the total number of KPIs available in the workflow. The Events/Data column shows the subscribed number of Event/Data fields against the total number of Events/Data fields defined for the workflow. The Free Days column shows the number of days before the actual free days when the free days expiry notification will be sent to the user for this workflow. The WO Creation column shows whether the user will be sent any notification at the time when new work orders are created for this workflow or not and if yes then whether the notification will be daily or immediate.
Click on any workflow to display its 'KPIs', 'Events & Data', 'Free Days', and 'WO Creation' tabs. Here users can select the notifications they require.
Select the desired check-box and click on the 'Update' button to subscribe to the selected KPIs for alerts or notifications. Click on the Events & Data tab to subscribe to events/data alerts and notifications.
Click on the Free Days tab to define free days expiry notification for this workflow. The following window is displayed:
Click on the drop-down menu to select the number of days before the actual free days when the free days expiry notification will go out. The available options are No Email Notification, On Expiry Day, One Day Before, Two Days Before, Five Days Before, or One Week Before.
Click on the WO Creation tab to define the work order creation notification for this workflow. The following window is displayed:
Click on the drop-down menu to select the kind of notification. The available options are No Email Notification, Immediate Notification, or Daily Notification.