Form Definitions

Form Definitions in TrakIT are used to create HTML based forms and templates for generating a variety of documents for work orders, reports, invoices, and many other uses. This also displays the list of all the forms in TrakIT along with their description. This table also shows whether these forms are global (attached to all workflows) or attached to only selected workflows. The form is divided as per the group they belong to:

Clicking on the form displays a preview/details of the form:

Form Preview

The Form preview displays an approximate layout of the form along with codes of fields that will be substituted with real data.


The 'Workflows' tab displays a list of the workflow that the form is available in (applicable only for Work Order and Shipment forms). Global forms are automatically available in all workflows.

Role Access

The 'Role Access' tab under form details displays the form access that can be generated by which user to the work order.

Clicking the 'Open Editor' button displays the Form Editor in a side-by-side format so you can preview the form on the right as you type in the HTML editor on the left.