Bills
NOTE: Only users with Job financial roles with income access can view this page.
The Bills page displays the entire billed history for all the shipments. This list can be viewed in entirety or based on the filters - Bill Number, Entity, Transport Document Number, Status, Validated By, Created By.
Once the filters are set, click on the 'Search' button to display the list of bills that match the set filters. Click on the 'Reset' button to reset filters to their default value.
A sample display is given below:
The following columns are displayed:
Bill ID: Displays the bill ID which is auto-generated at the time of adding bill.
Bill Date: Displays the bill generation date.
Bill Number: Displays the bill number.
Bill Sequence: Displays the bill sequence. Sequence will be automatically generated when the bill is validated.
Created: Displays the date when the bill was received.
Company: Displays the company name.
Entity: Displays the name of the customer to which this bill is linked
Created By: Displays the name who created the bill
Validated By: Displays the name who validated the bill
Finalised By: Displays the name who finalised the bill
Currency: Displays the currency.
Billed Amount: Displays the total billed amount
Tax Amount: Displays the total tax amount of the bill
Unallocated Amount: Displays the unallocated amount of the bill
Outstanding: Displays the outstanding amount
Status: Displays the status of the bill. It can be Received or Validated
Sync: Displays whether the bill is synced or not.
Files: Displays the number of uploaded files.
Adding New Bill
Click on the 'Add Bill' button to create a new bill. The following window pops up:
Select the Bill Date, it will automatically pick the current date
Select Company from the drop-down
Enter the bill number in the Bill Numbers field
Select the currency in which the entity needs to be billed in the Currency drop-down menu
Select the type of entity from the Entity Type drop-down menu
Enter the name of the entity in the Entity Name field.
Check box the option if all unallocated expenses for this entity and company are to be automatically added to this bill
Enter the total amount of the bill including taxes
Enter the total tax amount of the bill
Select the bill received on the date in Bill Received On. This date cannot be earlier than the Bill Date.
Enter the number of days in which the bill is due
Click on the 'Add' button to create the bill.