05. Finance‎ > ‎

Receipts & Payments

Receipts:
NOTE: Users need to have access to 'Read' action under 'Receipts' in Role Management to view this page.
The Receipts tab displays the list of all the payments added against the Invoices. This list can be viewed in entirety or based on the filters - Entity, Invoice Number and/or Reference Number. 


Once the filters are set, click on the 'Search' button to display the list of payments that match the set filters. Click on the 'Reset' button to reset filters to their default value.
 A sample display is given below: 

The following columns are displayed:

Transaction Date Displays the transaction date.
Entity Displays the name of the customer to which this payment is linked.
Reference No. Displays the name of the reference no.
Invoice No. Displays the Invoice numbers
Amount Displays the amount.
Remarks Displays the remarks
Created By Displays the UserID and timestamp when the receipts are added.
Approved By Displays the name of the user approving the receipts.


Adding new Receipt

Step 1: Click on the 'Add ' button to add a new payment. The following window pops up:
  1. Enter the reference number in the Reference Numbers field.
  2. Select the entity from the Received From drop-down menu.
Step 2: Click on the 'Next' button. The following window pops up:

  1. Select the payment mode from the Payment Mode list. It can be Cash Payment, Cheque or Bank Transfer.
  2. Select the payment date from Payment Date.
  3. Select the Currency from the first drop down and enter the Total payment amount in other.
Step 3: Click on the 'Next' button. The following window pops up:
  1. Enter the payment amount against the different Invoices in the Payment Amount field.
  2. Click on Save button


Payments:

The Payments tab displays the list of all the payments added against the Bills. This list can be viewed in entirety or based on the filters - Entity, Invoice Number and/or Reference Number. 

Once the filters are set, click on the 'Search' button to display the list of payments that match the set filters. Click on the 'Reset' button to reset filters to their default value.
Same as the above Receipts tab.

Adding a new Payment:

Step 1: Click on the 'Add ' button to add a new payment. The following window pops up:


  1. Enter the reference number in the Reference Numbers field.
  2. Select the entity type from the Entity Type drop-down menu.
  3. Select the entity name from the Payment To menu.

Step 2: Click on the 'Next' button. The following window pops up:


  1. Select the payment mode from the Payment Mode list. It can be Cash Payment, Cheque or Bank Transfer.
  2. Select the payment date from Payment Date.
  3. Select the Currency from the first drop down and enter the Total payment amount in other.
  4. Add remarks if needed.


Step 3: Click on the 'Next' button. The following window pops up:



  1. Enter the bill amount against the different Invoices in the Bill Amount field.
  2. Click on Save button
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