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Actuals

NOTEUsers with Actuals financial role can update actual accounts and transactions (including payment modes, transaction details, etc.).
The Actuals section gives the summary of actual income and expenses incurred by the shipment.

All these figures are corridor specific and are defined in the Shipment Financials page.
A sample is given below:

Users with Actuals financial role can add,update or delete accounts in Actuals tab and select request for closing.
Adding Accounts

Click on the 'Add Account' button in the right side of the page to add the account to the shipment.The following dialog box pops up:
  1. Select the Account Type from the drop down menu. It can be Income, Expense or Disbursement.
  2. Select a Account Master from the drop down list. If the account does not exist in this list, it can be created in the Finance Master table of Master Accounts.
  3. Under Applies select per WO if the transaction is applicable to a single work order or per T/D if the transaction applies to the entire shipment or per Kilogram, per cubic meter, per TEU or even manually.
  4. Any specific information related to the transaction can be added in the Account Detail field.
  5. Enter the VAT %,if there is any VAT applicable on this transaction.
  6. Select the Entity Type from the drop down menu. It can be Carrier,Customer, Bond Agent, Transporter or Clearing Agent.
  7. Enter the entity name in Entity text box.
  8. Enter Amount for this Account.Default corridor currency will appear right next to the text box.
  9. Quantity will automatically change depending upon what you have selected in Applies drop down.
  10. If the transaction will be made in different currency, select Alternate Amount from the drop down.Also, select the currency from the drop down list.
  11. Select the Payment Mode from the drop down menu. It can be Bank Transfer, Cash or Cheque. If the payment mode is Bank Transfer then provide the Transaction Date,Transaction Ref. and Bank Name or if the payment mode is Cheque then provide the Transaction Date, Cheque No. and Bank Name or if the payment mode is Cash then provide the Transaction Date and the person name who Handled the Cash.
  12. Enter Remarks for the transaction if any.
  13. Click on the 'Add' button.

Modifying Accounts / Adding Amounts in Account

Click on any Account name where you want to add the Amount or make any changes in it.The following dialog box pops up:


Deleting Accounts

Click  icon at the bottom of the account to delete the account from the shipment. Click on the 'Delete' button to delete the account and all data associated with it.
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